Access Policy

Access to Archival, Photographic, and Cartographic Collections

Sherman Library is open to the public. Any individual 18 years of age or older may register as a researcher.  Individuals under the age of 18 must be accompanied by a responsible adult.

All researchers must:

  • complete a researcher registration form
  • present a government issued picture ID
  • read “Rules for Using Manuscript Collections” at Sherman Library.

An authorized Sherman Library representative must approve the application before a researcher may use materials.

Use of all collections is contingent upon following Sherman Library rules.  Failure to follow Sherman Library rules, or failure to follow the guidance of Sherman Library staff may result in the revocation of research privileges.

The damage, destruction, or theft of materials may result in the revocation of research privileges, legal action, and you may be required to reimburse Sherman Library for the cost of repair or replacement of the materials.

Potential researchers are encouraged, but not required, to make an appointment to view materials.  Space in our research area is limited, so you may be asked to return at a later time if insufficient space is available.

All processed collections are available for research. Some materials within processed collections may be restricted under terms of the deed of gift for the collection. Portions of unprocessed collections may be made available at the discretion of the Library Director.

Researchers may be required to use copies of items which are particularly delicate or of great value. Use of originals is at the discretion of the Library Director.

Finding aids for processed collections will be made available in the Sherman Library and on-line through the Online Archives of California.

Researchers wishing to use copies of materials from Sherman Library collections in publications or commercial projects must sign a use agreement and pay any associated use fees.

Establishing the copyright status of items from Sherman Library collections is the responsibility of the researcher.